Policies, Procedures & Forms

McMaster Student Absence Form (MSAF) 
​Submit this request through your Mosaic account if you have missed or will miss an evaluation that is worth 24% or less of your final grade in a course.

Relief for Missed Academic Work
​Submit this request if you have been or will be absent for more than three consecutive days, the evaluation/academic work you will be missing is worth 25% or more (not a final exam), and/or you have already used the MSAF this term. This request should also be submitted if you will be missing academic work worth any percentage due to your involvement in a varsity athletics event/competition.

Request for Deferred Final Exam
​Submit this request if you have missed or will be missing an exam during the final exam period for extenuating medical or personal reasons.

McMaster Student Health Certificate
Use this form at medical appointments in order to obtain all required information needed to validate absences. 

RISO Request
Submit this request if you will be missing academic work during the term due to religious, indigenous, or spiritual observance(s). If you will be missing an exam during the final exam period for religious, indigenous, or spiritual observance(s) please contact the Registrar's Office.

Professional Practice Placement (Clinical) Absence
Students cannot submit an MSAF or Request for Relief from Missed Academic Work to report absences in the following courses: NURSING 1K02 A/B, 2L03, 2K02 A/B, 2P03, 2J04, 3QQ3, 3ZA3, 3ZB3, 3X03, 3Y04, 4J07, 4K10. . 
When you have been or will be absent from a class/shift for any of the above courses, you must immediately notify your tutor for the course using contact information found in the course outline. In addition, notify your Placement Agency according to the procedure ​the Agency has outlined.

Consult Instructor of Course(s) regarding formal Accommodations 
If you have formal accommodations through Student Accessibility Services (McMaster), Accessible Learning Services (Mohawk), or Accessibility Services (Conestoga) it is important that you communicate this as soon as possible to your instructor(s) in order to determine how you will be accommodated throughout the course. 

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The School of Nursing understands that students may need to suspend their studies in order to focus their attention on their health/well being, family commitments, financial responsibilities, or other personal matters. All BScN students have the option of requesting one leave of absence (LOA) from their studies for up to a period of 12 months. If approved, you will be able to re-commence your studies at the conclusion of your LOA without having to apply for re-admission to the program.

Leave of Absence Request
​Submit this request if you need to request taking a leave from the program (up to 1 year).

Leave of Absence Return
​Submit this request to confirm your intention to return to the program after being on an approved LOA. This request must be submitted at least 4 months prior to your expected return. 

Request for Transfer Between Sites
​Submit this request if you wish to transfer between the Mohawk and Conestoga sites. ​Addition to the form you must also apply through OCAS by February 15. Please contact the Admission Office at the site you wish to transfer to for more information on how to complete your OCAS application.

Request for Retroactive Course Withdrawal
​Submit this request if you wish to ​petition to withdraw from one or more courses after the last day for enrollment changes or the last day for cancelling courses without failure by default.

Request for Late Enrollment-Section Change
Submit this request to petition to enroll in one or more courses or change course section after the last day for enrollment changes.

Request for Increased Academic Load
Submit this request if you wish to petition to take more than the maximum number of units permitted for a term (18 units).

HTHSCI 4AR3 and 4BR3 Application
Submit this request if you wish to enroll in HTHSCI 4AR3 - Nursing Research Projects and/or HTHSCI 4BR3 - Independent Study.  This form must be completed in consultation with a faculty member who is willing to oversee your studies.

CCE Elective Transfer Request 
​Submit this request to ​take a McMaster Centre for Continuing Education (CCE) Certificate or Diploma for credit towards elective requirements. This request must be submitted at least 4 weeks prior to enrollment in CCE courses.

Transfer Credit/Course Exemption Request
Submit this request to have previous your university course work reviewed in order to to receive transfer credit and/or exemptions from courses in current BScN program. 

Letter of Permission (LOP)
Use this link to learn how to submit a request to take a course at another institution and use it towards your program requirements for your BScN program. Nursing students should submit their LOP application through Mosaic at least 8 weeks before the start date of the course they wish to enroll in elsewhere.

Form A: Re-Read/ Re-Assessment
​This appeal is submitted when a student questions the grade their received for their performance on a piece of work of a course component and alleges errors in the academic assessment of their work on the part of an instructor or a committee ($50.00 fee). 

Form B: Formal Inquiry
This appeal is submitted for Academic Inquiry or Non-Academic Inquiry,

Form C: Appeal to the Senate Board for Student Appeals
An appeal to the Senate Board for Student Appeals (SBSA) is the final step a student may take within the University to secure a remedy.
The decision from a lower level stays in effect unless and until it is overturned on appeal. 

Petition for Special Consideration
This petition can be submitted for a variety of issues including when a student seeks to depart from University requirements based on compelling reasons, or when a student believes that an adverse ruling or decision about their academic performance should be waived because of compelling circumstances.

Re-Entry Application
Submit this application to apply to re-enter the stream of the BScN program​ if you were removed due to failure to meet academic regulations. Students who were removed from the program are not considered for re-entry ​until 1 academic year has passed since their last term of study in the BScN program.

Re-instatement Application
Submit this application to apply to be reinstated to the university and to the stream of the BScN program if you were removed from McMaster due to failure to meet academic regulations.  Students who were removed from the university are not considered for reinstatement until 1 academic year has passed since their last term of study.